Spelthorne Borough Council

Providing Quality Services to the People of
Ashford, Laleham, Shepperton, Staines, Stanwell & Sunbury

Grant regulations

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1.0 Grants to Member Organisations
1.1 Eligibility
  • Applications will be considered from Clubs and Organisations which are members of Spelthorne Sports Council and who have a substantial percentage of members resident in the Borough of Spelthorne.
  • Subscriptions for the current year must have been paid for a grant application to be considered.
  • Member Clubs making an application must send a representative to the meeting of the Sports Council at which the application is being considered in order to support the application and to answer members questions.
  • Grants will not normally be made to organisations whose annual subscription excludes a major section of the public, nor if it is insufficient to cover reasonable running costs.
1.2 Applications
  • Application must be made on Grant Application Forms also available from the Secretary.
  • Applications must be accompanied by a set of the latest audited accounts of the organisation.
1.3 Qualifying Items
  • Grants will normally only be made for sports equipment.
  • However, applications for other sports related grants will also be accepted , and each one considered on its individual merits.
1.4 Amount of grant
  • Normally not more than 60% of the relevant cost will be awarded as a grant.
  • The balance of the cost must be met by the Club from other sources.
  • If a grant is awarded which is less than that applied for, an invoice for the amount which is equal to, or greater than, 100% of the cost of which the grant is 75%, must be submitted to the Treasurer.
For example:
Cost of items £300
Grant claimed (max) 60% £180Grant awarded (say) £150
Invoice required £250
1.5 Claiming grant
  • To claim a grant an invoice for the full amount must be submitted to the Treasurer.
  • Grants must be claimed within 6 months of being awarded, otherwise they will be cancelled unless an extension of time is sought and granted.
1.6 Conditions
  • Equipment purchased with grant aid will not be sold or otherwise disposed of without the permission of Spelthorne Sports Council.  Reimbursement may be sought.
1.7 ConsiderationsThe following will be taken into account when considering a grant for approval:
  • Balance of provision in the areas
  • Local population
  • Nearest similar facilities
  • Increase in participation as a result of the project
  • Improvement in facilities
  • Extend sport to young people
2.0 Grant to New Organistions : Start Up Grants
2.1 Availability
  • Start up grants are available for new clubs and clubs in the course of being formed, to assist with initial costs.
2.2 Applications
  • Applications must be made on an application form and be accompanied by a draft constitution.
3.0 Grant to Individuals
3.1 EligibilityApplications will be considered from
  • people who are resident in the Borough of Spelthorne
  • who have reached representative county, regional or national level
3.2 AvailablilityGrants are available to assist with training and competing expenses.  The level of the grant is at the discretion of Spelthorne Sports Council and the award of a grant does not imply continuing support from Spelthorne Sports Council.
3.2 ApplicationsApplications must be made on an Individual Grant Application form which is also available from the Secretary. Applications should be accompanied by written confirmation of support from the individual's Club official.
May 2001 (Amended 2007, 2009)
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