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Council - 30 October 2008
AGENDA

Time: 7.30pm

Place: Council Chamber

1. DEATH OF FORMER COUNCILLOR MRS. PATRICIA WESTON

The Mayor to ask all Members and Officers present to stand in silence as a token of respect.
2. APOLOGIES FOR ABSENCE

To report apologies for absence received from Councillors Miss M.M.  Bain and C.D.G. Kuun and from Mr. M. Litvak and Miss S. Faulkner and to receive any other apologies.
3. MINUTES – COUNCIL MEETING HELD ON 24 JULY 2008

To confirm as a correct record the Minutes of the Council Meeting held on 24 July 2008.
4. DISCLOSURES OF INTEREST

To receive any disclosures of interest from Members in accordance with the Council’s Code of Conduct for Members.
5. ANNOUNCEMENTS FROM THE MAYOR

(1) receive any announcements from the Mayor.

(2) The Mayor to welcome Youth Councillors from the Spelthorne Youth Council and Andy Holdaway, the Borough Youth Officer, who will make a joint presentation to the Council on their Anti-Knife Campaign.
6. ANNOUNCEMENTS FROM THE LEADER

To receive any announcements from the Leader.
7. ANNOUNCEMENTS FROM THE CHIEF EXECUTIVE

(1) The Chief Executive, in his capacity as Returning Officer, to announce the result of the Ashford East By-Election held on Thursday 23 October 2008.

(2) To receive any other announcements from the Chief Executive.
8. QUESTIONS FROM MEMBERS OF THE PUBLIC

The Leader or his nominee to answer any questions raised by members of the public [providing notice has been given in accordance with the procedures laid down in the Council’s Constitution].
9. PETITIONS

To receive any Petitions submitted to the Council.  [Notice of petitions and persons wishing to speak to the Council on them must be given in accordance with the procedures laid down in the Council’s Constitution].
10. COUNCILLOR CHRISTOPHER KUUN

To consider the report of the Monitoring Officer.
11. OFFICER DELEGATIONS – EMPLOYMENT MATTERS

To consider the report of the Head of Human Resources.
Appendix A
Appendix B
12. RECOMMENDATIONS OF THE EXECUTIVE

To consider the recommendations of the Executive on the following matter:-

(1) Debt Recovery Project Delegations.Note:Members of the public may make representations in person not exceeding 3 minutes on individual recommendations before they are discussed [providing notice has been given in accordance with the procedures in the Council’s Constitution].
13. CHANGES TO THE COUNCIL CONSTITUTION - RECOMMENDATIONS FROM THE STANDARDS COMMITTEE

To consider the report of the Monitoring Officer.
14. REPORT FROM THE LEADER OF THE COUNCIL

To receive the report from the Leader of the Council on the work of the Executive.
15. REPORT FROM THE CHAIRMAN OF THE LICENSING COMMITTEE

To receive the report from the Chairman of the Licensing Committee on the work of his Committee.
16. REPORT FROM THE CHAIRMAN OF THE PERFORMANCE MANAGEMENT AND REVIEW COMMITTEE

To receive the report from the Chairman of the Performance Management and Review Committee on the work of her Committee.
17. REPORT FROM THE CHAIRMAN OF THE PLANNING COMMITTEE

To receive the report from the Chairman of the Planning Committee on the work of his Committee.
18. REPORT FROM THE CHAIRMAN OF THE STANDARDS COMMITTEE

*To receive the report from the Chairman of the Standards Committee on the work of his Committee.*Note: In the absence of the Chairman and Vice-Chairman of the Standards Committee, this report will be presented to the Council by Councillor Colin Davis, the Executive Portfolio Holder for Regeneration, who is also the lead Executive Member responsible for promoting standards in public life.
19. MOTIONS

(1) Under Standing Order 16, the Council has received Notice of the following Motion:

“That this Council deplores the Government capping of the Surrey Police Budget, expresses its concerns that no formal reason for such capping has been given, and requests that a letter to this effect be prepared and be sent in the strongest terms to the Home Secretary.”

Proposed by: Councillor Robin Sider.
Seconded by: Councillor Mrs. Vivienne Leighton.

(2) Under Standing Order 16, the Council has received Notice of the following Motion:

"That, on behalf of volunteer drivers UK wide, this Council supports the Petition to the Prime Minister requesting the HM Revenue and Customs to raise the rate at which they permit charities to reimburse volunteer drivers from 40p per mile to 50p per mile for their fuel costs."

Proposed by: Councillor Mrs. Vivienne Leighton.
Seconded by: Councillor George Trussler.
20. QUESTIONS ON WARD ISSUES

The Leader or his nominee to answer any Questions from Members on Issues in their Ward.  [Providing notice has been given in accordance with the procedures in the Council’s Constitution].
21. GENERAL QUESTIONS
(1) Under Standing Order 14, Councillor Mrs. Isobel Napper has submitted the following General Question:
“Due to the present financial turmoil, how will our housing targets be affected if first time buyers are not able to enter the market?”

(2) The Leader or his nominee or relevant Committee Chairman to answer any other General Questions from Members on matters affecting the Borough or for which a particular Committee has responsibility.  [Providing notice has been given in accordance with the procedures in the Council’s Constitution].
22. APPOINTMENT OF REPRESENTATIVE TRUSTEES TO CHARITIES

(a) Appointment of a replacement Council Representative Trustee to the Ashford Relief in Need Charities

The Council is asked to consider the appointment of Mrs. Mary Collis of 65 Wrens Avenue, Ashford, TW15 1AW to serve as a replacement Council Representative Trustee to the Ashford Relief in Need Charities for a four year term of office, in place of former Councillor Mrs. Patricia Weston.

(b) Appointment of a Council Representative Trustee to the Staines Parochial Charity

The term of office of Mrs. Alice E. Deere as a Council Representative Trustee on the Staines Parochial Charity will end on 31 December 2008.  Mrs. Deere, formerly Mrs. Alice Duncan, has remarried in 2007 and now has a new address, as follows: 8 Balmoral Grange, Thames Side, Laleham, Staines, Middlesex, TW18 2JJ.

The Council is asked to consider the re-appointment of Mrs. Alice Deere as a Council Representative Trustee on the Staines Parochial Charity for a period of four years from 31 December 2008.

23. URGENT BUSINESS

To consider any urgent business.