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Performance Management and Review Committee - 3 June 2008
Time: 7.30pm

Place: Council Chamber, Council Offices, Knowle Green, Staines

1. APOLOGIES

To receive any apologies for non attendance.  
2. ROLE OF THE COMMITTEE

The Vice-Chairman of the Committee, Councillor S.E.W. Budd to give a brief explanation on the overview and scrutiny procedure rules and the role of this committee and its relationship to the Improvement and Development scrutiny committee
3. DISCLOSURES OF INTEREST

To receive any disclosure of interests from members in accordance with the Overview and Scrutiny Procedure Rules.
4. MINUTES - 22 MAY 2008

To confirm the minutes of the meeting held on 22 May 2008 (Word 65kb)
5. MINUTES - 4 MARCH 2008

The Minutes of the meeting held on 4 March 2008 (Word 79kb)

If any member of the committee have any issues arising from the minutes of the meeting held on 4 March 2008 that they wish to raise at the meeting please inform the Chairman, Councillor Miss P.A. Broom and Bob Coe the Assistant Chief Executive 24 hours in advance of the meeting.

6. MATTERS ARISING FROM THE MINUTES – 4 MARCH 2008

(a) Performance Indicators (Word 63kb)

At the Committee meeting held on 4 March 2008 under the item of Performance Indicators discussion took place on the timetable for producing the Action Plan for Planning Performance.  The previous Chairman of the Committee, Councillor Ayers, arranged for this information to be made available to all members of the previous committee and a copy is attached for information.

(b) Decision on the Code of Corporate Governance Task Group

The recommendations from the Code of Corporate Governance Task Group for matters to be reported to future meetings of this committee have been incorporated in the work programme by the previous Chairman of the Committee, Councillor Frank Ayers, in consultation with the Lead Officer.  The revised work programme is attached for consideration under item 16 on this agenda.
7. MEETING ARRANGEMENTS

In accordance with the Overview and Scrutiny Procedure Rule 4.1, to agree the start time and meeting venues for the committee meetings for this municipal year. Currently the meetings start at 7.30pm and are held in the Council Chamber.

The Committee is scheduled to meet on:

Tuesday 9 September 2008 (this meeting has been moved from 2 September to 9 September)  
Tuesday 2 December 2008
Tuesday 3 March 2009
Tuesday 2 June 2009
Tuesday 1 September 2009
Tuesday 1 December 2009
8. CALL IN OF EXECUTIVE DECISIONS

No decisions have been called in for review
9. USE OF RESOURCES ASSESSMENT

To consider the attached report of the Chief Finance Officer (Word 71kb).
10. FINANCIAL ISSUES

To consider the attached reports of the Deputy Chief Executive on:

  1. Provisional 2007/2008 Capital Outturn Report (Word 49kb)
  2. Provisional 2007/2008 Revenue Outturn Report (Word 75kb)
11. REPORT ON ALTERNATE WEEKLY COLLECTION  

The Head of Environment Services to give a presentation on the progress made with the implementation of the rubbish / recycling service and associated issues since the last meeting of this Committee.
12. HOUSING STRATEGY ACTION PLAN 2007 – 2009

To consider the attached report of the Deputy Chief Executive
Action Plan 2007-09 Priority 1 (Word 41kb)
Action Plan 2007-09 Priority 2 (Word 56kb)
Action Plan 2007-09 Priority 3 (Word 32kb)
Action Plan 2007-09 Priority 4 (Word 60kb)
Action Plan 2007-09 Priority 4a (Word 29kb)
13. PEOPLE STRATEGY 2007 - 2010 (Word 43kb)

To consider the attached report of the Assistant Chief Executive
14. TASK GROUP ARRANGEMENTS

To consider the report from the Assistant Chief Executive on Task Group arrangements.   (Report to Follow)

If the Committee wishes the individual task groups to continue it will be necessary for the committee to confirm the terms of reference and appoint members to serve on the individual Task Groups:  

  1. To Review the Effectiveness of Security in Parks etc Task Group
  2. Area Profile Task Group
  3. Outline Budget Strategy Joint Task Group (3 Members)
  4. Ground Maintenance Joint Task Group (3 Members)
  5. Crime and Disorder Reduction Partnership Task Group
15. PERFORMANCE INDICATORS

The information on the Performance Indicators can be viewed on the Council’s web site at www.spelthorne.gov.uk/pbviews/library.html

If any members of the committee have any specific issues relating to the performance information that they wish to be discussed at the meeting please inform the Chairman, Councillor Miss P. Broom and Bob Coe, the Assistant Chief Executive 24 hours in advance of the meeting with reasons for the request.  
16. COMMITTEE WORK PROGRAMME (Word 50kb)  

The Committee is requested to consider the attached draft work programme, in particular to agree the issues to be considered at the next meeting.

If any members of the committee have any issues they wish to be considered for inclusion in the work programme please inform the Chairman, Councillor Miss P. Broom and Bob Coe, the Assistant Chief Executive 24 hours in advance of the meeting with reasons for the request.  
17. EXECUTIVE FORWARD PLAN

At the request of the Chairman to consider the current Executive Forward Plan.

If any members of the committee have any issues contained in the Executive Forward Plan they wish to look at please inform the Chairman, Councillor Miss P. Broom and Bob Coe, the Assistant Chief Executive  24 hours in advance of the meeting with reasons for the request.  
18. ANY OTHER BUSINESS

If any member wishes to raise an issue at the meeting could you please notify the Chairman, Councillor Miss P. Broom 24 hours prior to the meeting, otherwise the request may not be accepted.