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Performance Management and Review Committee - 9 September 2008
Time: 7.30pm

Place: Council Chamber, Council Offices, Knowle Green, Staines

1 APOLOGIES
To receive any apologies for non attendance
2 DISCLOSURES OF INTERESTS
To receive any disclosure of interests from members in accordance with the Overview and Scrutiny Procedure Rules.
3 MINUTES  -  3 JUNE 2008 Page Nos 6 - 9
To confirm the attached minutes of the meeting held on 3 June 2008

4 MATTERS ARISING FROM THE MINUTES
Task Group appointments
Since the last meeting the Chairman has appointed members to the following Task Groups:
  1. To Review the Effectiveness of Security in Parks etc Task Group
  2. Area Profile Task Group
  3. Outline Budget  Strategy Joint Task Group
  4. Ground Maintenance Joint Task Group
Crime and Disorder Reduction Partnership Task Group
5 CALL IN OF EXECUTIVE DECISIONS
No decisions have been called in for review
6 SURVEY OF YOUNG PEOPLE  
To consider the report of the Assistant Chief Executive on the findings of the survey.  Report attached
At the invitation of the Chairman the Portfolio Holder for Young People and Cultural Services, Councillor Mrs D. Grant, has been invited to attend the meeting and take part in the discussion.
7 FINANCIAL ISSUES
(1) Capital Monitoring /Outturn    Report attached (PDF 28kb)
Capital programme monitoring July 08 (Excel doc 116kb)
(2) Revenue Monitoring/Outturn    Report attached (PDF 28kb)
Appendix A (Excel doc 44kb)
Appendix B (Excel doc 24kb)
Appendix C (Excel doc 52kb)
8 EFFECTIVE COMMUNICATION
One of the findings of the Task Group set up to review the Code of Corporate Governance was for this Committee to look at the ways in which the Council can communicate with residents on current priorities and the feed back of formal public consultation.
To receive a presentation on this matter from Bob Coe, Assistant Chief Executive

9 NATIONAL PERFORMANCE INDICATORS - Page Nos 10 - 33
To consider the attached briefing paper from the Assistant Chief Executive.
National Indicators Appendix A (Excel doc 104kb)
National Indicators Appendix B (PDF 172kb)
National Indicators Appendix C (Excel doc 356kb)
10 PERFORMANCE REPORT  - Page No  34 - 35
This is the first quarter of the new national indicators.  Targets have not necessarily been set as we have not had any past experience to enable them to be realistic.  Future performance reports will show trends, targets will be set when we are confident of what we are likely to achieve.
In the case of the Housing Benefit Indicator, this is a new indicator and calculations have had to be performed manually as there has been a problem with the software supplied.  The figure has been included for information but there is some doubt as to its complete accuracy at this stage. The Head of Housing Options will be monitoring this closely.
One area where indicators have not changed substantially is in Planning and a Briefing Note from the Head of Service has been attached (PDF 20kb) outlining progress made with the action plan.
11 TASK GROUPS
To receive updates on the work of the following Task Groups:
1. Ground Maintenance Joint Task Group  - Councillor Miss N. Hyams
2. Area Profile Task Group  - Councillor Mrs M. Rough

12 SPECIAL PERFORMANCE MANAGEMENT AND REVIEW COMMITTEE MEETING
The Chairman to report verbally on the arrangements being made for the Special Performance Management and Review Committee meeting

13 COMMITTEE WORK PROGRAMME     Page Nos 36 - 37
The Committee is requested to consider the attached draft work programme, in particular to agree the issues to be considered at the next meeting.

14 EXECUTIVE FORWARD PLAN       Page Nos 38 - 43
At the request of the Chairman to consider the current Executive Forward Plan (Copy Attached)

15 ANY OTHER BUSINESS
If any member wishes to raise an issue at the meeting could you please notify the Chairman, Councillor Miss P. Broom 24 hours prior to the meeting, otherwise the request may not be accepted.