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Performance Management and Review Committee - 2 December 2008
Time: 7.30pm

Place: Council Chamber, Council Offices, Knowle Green, Staines

1. APOLOGIES

To receive any apologies for non attendance.  To date apologies have been received from Councillor Kuun.
2. DISCLOSURES OF INTEREST

To receive any disclosure of interests from members in accordance with the Overview and Scrutiny Procedure Rules.
3. MINUTES - 9 SEPTEMBER 2008

To confirm the minutes of the meeting held on 9 September 2008
4. MATTERS ARISING FROM THE MINUTES

USE OF RESOURCES

At the meeting on 9 September 2008 it was reported that an initial self assessment against the 2009 criteria and draft action plan for both short and longer term improvements would, if available, be submitted to this meeting for consideration.

To note that the Audit Commission did not release the final criteria and guidance until the end of October 2008. This was insufficient time to enable the matter to be fully reported to this meeting.  The Chairman of the Committee has arranged for the matter to be reported to the next meeting of the committee taking place on 3 March 2009
5. CALL IN OF EXECUTIVE DECISIONS

No decisions have been called in for review
6. BUSINESS SUPPORT - PARTNERSHIP WORKING ARRANGEMENTS

The Chairman had previously reported on the arrangements being put in place for the committee over the coming months to look at partnership working arrangements.  Representatives from a sample of those organisations that  support our local business community have been invited to attend the meeting and discuss with the committee such issues:

  • What are the challenges for local businesses
  • What are the biggest challenges facing Spelthorne
  • what are organisations doing to help support, promote and develop businesses with in Spelthorne
  • What is currently working well and what is not
The format for the meeting will be for each representative to give a brief overview of what their organisation offers and how it interrelates with the Chambers of Commerce /smaller business networking groups.

To date the following organisations have accepted the invitation of the Chairman to attend the meeting and participate in the discussion:
Louise Punter /Pauline Hedges Surrey Chamber Of Commerce –Richard Walsh - Shepperton Chamber Of Commerce
Dennis Van Wonderen - Lower Sunbury Business Community
Dion Scherer - Spelthorne Business Forum

The above organisations have also been invited to complete a short questionnaire which once received will be sent to members of the committee.

At the invitation of the Chairman, the Portfolio Holder for Regeneration, Councillor Colin Davis has been invited to attend the meeting and take part in the discussion.

(Other organisations have been invited to participate in the discussion and once confirmation is received that they will be sending representatives to the meeting Members will be notified)

7. PROGRESS REPORT ON ALTERNATE WEEKLY COLLECTION

To receive the briefing paper from the Head of Environment Services outlining the progress made with the implementation of the rubbish/recycling service and associated issues

8. USE OF EQUALISATION RESERVE

At the meeting held on 9 September it was agreed that a special meeting be held to enable members to explore the use of the interest equalisation reserve. This was not possible and therefore the Chairman arranged for the matter to be discussed at this meeting.

At the invitation of the Chairman, the Portfolio Holder for Corporate Services, Councillor M.L. Bouquet has been invited to attend the meeting and take part in the discussion.
9. FINANCIAL ISSUES

(1) Capital Monitoring Report – September 2008  

To consider the attached report of the Chief Finance Officer

(2) Revenue Monitoring Report – September 2008  

To consider the attached report of the Chief Finance Officer

10. BUSINESS IMPROVEMENT PROGRAMME PROGRESS REPORT

To consider the attached report of the Chief Finance Officer
Appendix A
Appendix B
11. PERFORMANCE REPORT

To consider the report of the Assistant Chief Executive  To Follow

A briefing note from the Acting Head of Planning and Housing Strategy outlining progress made with the action plan is attached.
12. TASK GROUP REPORTS

1. Ground Maintenance Joint Task Group  -

Lead Member - Councillor Miss N. Hyams to report

2. Task Groups

To receive, as appropriate, updates from the Lead Members of the other current Task Groups.

13. COMMITTEE WORK PROGRAMME

The Committee is requested to consider the attached draft work programme, in particular to agree the issues to be considered at the next meeting.

14. EXECUTIVE FORWARD PLAN

At the request of the Chairman to consider the current Executive Forward Plan.

If any members of the committee have any issues contained in the Executive Forward Plan they wish to look at please inform the Chairman, Councillor Miss P. Broom and Bob Coe, the Assistant Chief Executive  24 hours in advance of the meeting with reasons for the request.  
15. ANY OTHER BUSINESS

If any member wishes to raise an issue at the meeting could you please notify the Chairman, Councillor Miss P. Broom 24 hours prior to the meeting, otherwise the request may not be accepted.