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Improvement and Development Committee - 15 January 2009
Time: 7pm
Place: Council Chamber
1. ELECTION OF A CHAIRMAN
Following the untimely death of the late Councillor Mrs P Weston, to elect a Chairman of the Improvement and Development Committee for the remainder of the Municipal Year.
2. APOLOGIES
To receive any apologies for non attendance.  Councillor Miss N A Hyams.
3. DISCLOSURES OF INTEREST
To receive any disclosures of interest from Members in accordance with the Overview and Scrutiny Procedure Rules.
4. GROUNDS MAINTENANCE CONTRACT
To receive, consider and scrutinise the presentation and Report of the Deputy Chief Executive (report to follow).
5. MINUTES
To approve the Minutes of the meeting dated 1 July 2008 (Word 71kb) as a correct record.
6. MATTERS ARISING FROM THE MINUTES (17 APRIL AND 22 MAY 2008)
If a Member wishes to raise an issue arising from the minutes of the meeting held on 1 July 2008 please notify the Vice-Chairman prior to the meeting.
7. CALL-IN OF EXECUTIVE DECISION 1374 ON PROCUREMENT STRATEGY
In accordance with the Overview and Scrutiny Procedure Rule 16, notice has been given by Councillors C V Strong, Mrs C E Nichols and L E Nichols that Executive decision 1374 made at its meeting on 18 November 2008 on Procturement Strategy, be scrutinised by the Performance Management and Review Committee.

Following a discussion between the Chairman of the Performance Management and Review Committee, Councillor Ms P A Broom and the Vice-Chairman of the Improvement and Development Committee, Councillor M J Collis, it has been decided, in accordance with the Overview and Scrutiny rules, paragraph 17.1, that the matter be referred to this Committee.
7.1 Background Papers:
7.2 Reasons submitted for Call-In (Overview and Scrutiny Procedure Rule 16.7)
The reasons given for requiring a review and which the Committee need to consider are listed below, together with details of further information requested in order that the matter can be considered.
“To review the proposed Procurement Strategy to see if it could be improved:
a) as currently the commitment to sustainability is not strong enough
b) as it is not clear how some of the objectives set out in the strategy will be monitored
c) and to give greater understanding of how this strategy relates to Government procurement rules”
7.3 Further information requested to enable the Committee to conduct a review
“a) Analysis on work required for Spelthorne to reach levels one through to five of the Sustainable Procurement Flexible Framework. Include resource implications.

b) Financial figures for the following:
Total procurement spend for year 2007/08
Total procurement spend with local/regional suppliers for year 2007/08
Supply definition of local/regional suppliers to establish base line

c) Analysis of where procurement spend through local/regional suppliers could be increased by 10%, 12.5%, 15% and 20%. Analysis to include likely timescales for achieving.

d) Cost/benefit analysis of including a firm commitment to Fair Trade products”.

The information requested is addressed in the Report of the Chief Financial Officer and Assistant Chief Executive - copy attached Appendix C.
7.4 Members and Officers Giving Account
Portfolio Holder for Corporate Services - Councillor M.L. Bouquet.  Assistant Chief Executive - Terry Collier and Head of Environment Services - Dr Sandy Muirhead joint authors of the report submitted to the Executive.
7.5 Having Reviewed the Decision
Following the Committee’s review of Executive Decision 1374, under paragraph 16.11 of the Overview and Scrutiny Procedure rules the Committee may decide whether to:

a) Request the Executive or Portfolio Holder to reconsider the matter for reasons to be put forward by the Committee in their request to reconsider; or
b) decide that no further action be taken, in which case the decision of the Executive may be actioned without further consideration or delay.
8. ICT OUTSOURCING CONTRACT EXPIRY – OPTIONS AND ISSUES
To receive and consider the report of the Chairman and recommendations of the ICT Outsourcing Contract Task Group as set out in the minutes of the meeting held on 25 November 2008. (Copy attached).
9. BIO-DIVERSITY
To receive and scrutinise a presentation from the Head of Environment Services on Bio Diversity and if necessary formulate recommendations to Executive on the way forward
10. EXECUTIVE FORWARD PLAN
To look at the current Executive Forward Plan outlining the issues to be considered over the next few months and to decide if there are any which the Committee wishes to look at in detail as part of its Work Programme. (Copy attached)
11. ISSUES FOR FUTURE MEETINGS
Members of the Committee are asked to suggest items for consideration by this Committee at future meetings, as part of its Work Programme.
12. BUSINESS IDENTIFIED BY THE LEAD OFFICER TO THE SCRUTINY COMMITTEE AND AGREED BY THE CHAIRMAN
13. WORK PROGRAMME 2008/09
To consider the Committee’s Work Programme for the remainder of the municipal year 2008/09 (Copy attached)
14. ANY OTHER BUSINESS