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Performance Management and Review Committee - 28 February 2006
Time:       7.30pm
Place:     Council Chamber, Council Offices, Knowle Green, Staines.

AGENDA

1 APOLOGIES
To receive any apologies for non attendance.
2 MINUTES
To confirm the minutes of the meeting held on 6 December and the minutes of the adjourned meeting held on 15 December 2005 (Copy attached).
3 MATTERS ARISING FROM THE MINUTES

a) Minute 395/05 - Presentation – IT Service Provider        Page Nos 11 - 18
To receive the attached briefing paper from the Head of Customer and E Government Services outlining and giving examples of how he monitors the IT Contract provided by Steria.
b)  Minute 401/05 – Performance Indicators   Page Nos 19 - 31
The briefing paper attached from Councillor Mrs D. Grant, the Portfolio Holder for Children and Young People outlines the progress made since the last meeting on the various initiatives delegated to her Portfolio.  Councillor Mrs Grant, at the invitation of the Chairman, will attend the meeting to present her report and answer any questions raised.
4 DISCLOSURES OF INTERESTS
To receive any disclosure of interests from members in accordance with the Overview and Scrutiny Procedure Rules.
5 CALL IN OF EXECUTIVE DECISIONS
No decisions have been called in for review
6 OUTCOME OF THE COMMITTEE’S RECOMMENDATIONS TO THE EXECUTIVE
1. Findings of the Task Group set up to review the operational arrangements for Overview and scrutiny
To note that the Improvement and Development Committee at its meeting on 19 January 2006 considered and supported the findings of the task group set up to review the operational arrangements for overview and scrutiny.  The findings were then considered by the Executive at its meeting on 7 February 2006.  Due to the agenda for this meeting being circulated before the decision is made by the full council at its meeting on 23 February 2006 the Chairman will report the final outcome at the meeting.
2. Annual Review of the Code of Corporate Governance
The Executive at it meeting on 13 December 2005 agreed the recommendations from this committee and as a result the following matters will be added to the work programme for the coming year.
Review of the Council Financial Regulations Head of Financial Services to report to committee by 5 September 2006
Review of the Council’s key strategic partnerships to ensure that the Council has clearly stated outcomes for each partnership and has adequately assessed the risks involved with each partnership. The Assistant Chief Executive (People and Partnerships) to report to this committee on 1 June 2006.
Review of the Council’s local Code of Corporate Governance.   The Head of Audit Services and the Head of Corporate Governance to report back to this Committee by 5 December 2006. (The Head of Audit Services and the Head of Corporate Governance action any points arising from the forthcoming Use Of Resources Assessment and incorporate such information in the next review of the local Code of Corporate Governance)
Annual Review of the Members Risk Register to be reported to this committee by 5 December 2006
7 FINANCIAL ISSUES
To consider the attached report of the Strategic Director (Support) on:
a  General Fund Budget Monitoring        Page Nos 32 - 40
b  Monitoring of New Schemes Fund      Page Nos. 41 - 44
Appendix A
8 PRESENTATION ON SUPPORT SERVICES BEST VALUE REVIEW
To receive a presentation on the outcome of the review from the Strategic Director (Support)
9 PROGRESS ON RECYCLING
The Head of Environment Services will report at the meeting on progress made with the Council’s recycling scheme.
10 PERFORMANCE INDICATORS REPORT
To consider the fourth quarterly progress report on Performance Indicators.  The report of the Assistant Chief Executive (Policy and Performance) copy attached.
11 EXECUTIVE FORWARD PLAN       Page Nos  45 - 47
At the request of the Chairman, Councillor F. Ayers, to consider the current Executive Forward Plan  (Copy Attached)  
If any members of the committee have any issues contained in the Executive Forward Plan they wish to look at please inform the Chairman, Councillor F. Ayers, and Bob Coe, the Assistant Chief Executive (Policy and Performance) 24 hours in advance of the meeting with reasons for the request.  
12 TASK GROUP ARRANGEMENTS
1.Task Group Reviewing Security in Parks
Councillor Mrs C. Spencer the Chairman of the Task Group set up to review the effectiveness of arrangements for security in parks will report verbally at the meeting on the current situation.
2.Future Task Groups
The Chairman would like members of the committee to consider whether any of the items on the agenda this evening merit investigation by a Task Group.
13 COMMITTEE WORK PROGRAMME
The Committee is requested to consider the attached draft work programme, in particular to agree the issues to be considered at the next meeting.
If any members of the committee have any issues they wish to be considered for inclusion in the work programme please inform the Chairman, Councillor F. Ayers, and Bob Coe, the Assistant Chief Executive (Policy and Performance) 24 hours in advance of the meeting with reasons for the request.  
14 ANY OTHER BUSINESS
If any member wishes to raise an issue at the meeting could you please notify the Chairman 24 hours prior to the meeting, otherwise the request may not be accepted.
Services To Support Older People
The Chairman of the Committee, Councillor Ayers, would like the views of the members of the committee on the following:
“Does the committee feel that due to the importance of the issues involved in reviewing the services provided for older people in the Borough that a special meeting of this committee be held to review the matter prior to consideration by the Executive (25 April 2006) and full Council (27 April 2006)”.
If Members of the Committee could email the Chairman prior to the meeting with any comments/views on this it would be appreciated.