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Performance Management and Review Committee - 9 June 2009
Time: 7.30pm

Place: Council Chamber, Council Offices, Knowle Green, Staines

1. APOLOGIES

To receive any apologies for non attendance.  To date apologies have been received from Councillor S.E.W. Budd (Vice-Chairman) and Councillor C.V. Strong.
2. ROLE OF THE COMMITTEE

To discuss the role of the Committee.
3. DISCLOSURES OF INTEREST

To receive any disclosure of interests from members in accordance with the Overview and Scrutiny Procedure Rules.
4. MINUTES - 21 MAY 2009

To confirm the minutes of the meeting held on 21 May 2009.

5. MINUTES - 3 MARCH 2009

The Minutes of the meeting held on 3 March 2009.

If any member of the committee has any issues arising from the minutes of the meeting held on 3 March 2009 that they wish to raise at the meeting please inform the Chairman, Councillor Miss P. Broom and Bob Coe the Assistant Chief Executive 24 hours in advance of the meeting.  
6. MATTERS ARISING FROM THE MINUTES

No matters to report
7. MEETING ARRANGEMENTS

In accordance with the Overview and Scrutiny Procedure Rule 4.1, to agree the start time and meeting venues for the committee meetings for this municipal year. Currently the meetings start at 7.30pm and are held in the Council Chamber.
The Committee is scheduled to meet on:
8 September 2009
1 December 2009
2 March 2010
8. CALL IN OF EXECUTIVE DECISION

No decisions have been called in for review.
9. THE ECONOMIC DOWN TURN IN SPELTHORNE
The Improvement and Development Committee at its meeting on 2 April 2009 discussed a report from the Assistant Chief Executive on what the Council is doing to address the Economic down turn in Spelthorne.  In support of this to discuss:
  1. supporting the business community; and
  2. Housing Options and Housing Benefits. Supporting information is attached.
  3. Retail Survey Comparisons
10. PERFORMANCE INFORMATION 2008/2009 KEY NATIONAL INDICATORS

This is the first year of the new national indicators and the attached report report shows progress in the first four quarters of the year against a number of the indicators.
As it is the first year, targets have not necessarily been set as we have not had any past experience to enable them to be realistic.  This is particularly true of the crime indicators.
The full set of National Indictors has not yet been produced as the figures for some will not be available until later this year.  When all the figures for all indicators are available a full report will be submitted to Members.
When studying the attached report, please note:
  • The arrow at the side of the chart indicates which direction signifies good performance (in some indictors a low figure means the service is performing well).
  • Brief comments have been entered by the relevant Head of Service in the right hand column of the chart to explain performance.
  • No target line appears for the crime indicators because (for reasons stated above) no target has been set.
  • Each column represents performance in a quarter of the year 2008/2009.
Should any Member have a detailed question on any of the attached performance indictors, please contact Bob Coe, Assistant Chief Executive on 01784 446257, e-mail r.coe@spelthorne.gov.uk before the meeting and we will endeavour to have a full explanation provided to the meeting..
11. PROGRESS ON ALTERNATE WEEKLY COLLECTION SERVICES

To receive a short presentation on progress being made covering difficult properties and the garden waste service. A Briefing paper is attached.
12. PARTNERSHIP GOVERNANCE

To consider the attached report of the Monitoring Officer
13. USE OF RESOURCES ASSESSMENT

To consider the attached report of the Chief Finance Officer.
14. FINANCIAL ISSUES

  1. 2008/09 Provisional Capital Outturn
    To consider the     attached report of the Chief Financial Officer.

  2. 2008/09 Provisional Revenue Outturn
    To consider the     attached report of the Chief Financial Officer.

15. EQUALITY AND DIVERSITY WORKFORCE MONITORING 2008/2009

To consider the attached report from the Head of Human Resources

16. PEOPLE STRATEGY

To consider the attached report of the Assistant Chief Executive
17. CORPORATE CUSTOMER COMPLAINT PROCEDURE

To consider the attached report of the Assistant Chief Executive.
18. TASK GROUPS

If the Committee wishes the individual task groups to continue the committee is requested to agree that the Chairman will appoint members to the following task groups:

  1. To Review the Effectiveness of Security in Parks etc Task Group
  2. Outline Budget Strategy Joint Task Group - This Task Group has joint membership with three members appointed from each of the scrutiny committees.
19. COMMITTEE WORK PROGRAMME

The Committee is requested to consider the attached draft work programme, in particular to agree the issues to be considered at the next meeting.

If any members of the committee have any issues they wish to be considered for inclusion in the work programme please inform the Chairman, Councillor Miss P. Broom and Bob Coe, the Assistant Chief Executive 24 hours in advance of the meeting with reasons for the request.  
20. EXECUTIVE FORWARD PLAN

At the request of the Chairman to consider the current Executive Forward Plan (Copy Attached)
21. ANY OTHER BUSINESS

If any member wishes to raise an issue at the meeting could you please notify the Chairman, Councillor Miss P. Broom 24 hours prior to the meeting, otherwise the request may not be accepted.