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Performance Management and Review Committee - 12 June 2007
Time: 7.30pm

Place: Council Chamber, Council Offices, Knowle Green, Staines

1. APOLOGIES

To receive any apologies for non attendance.
2. DISCLOSURES OF INTEREST

To receive any disclosure of interests from members in accordance with the Overview and Scrutiny Procedure Rules.
3. ROLE OF THE COMMITTEE

The Chairman of the Committee, Councillor Frank Ayers, to give a brief explanation on the overview and scrutiny procedure rules and the role of this committee and its relationship to the Improvement and Development scrutiny committee.
4. MINUTES

To confirm the minutes of the meeting held on 24 May 2007.
5. MATTERS ARISING FROM THE MINUTES

The Minutes of the meeting held on 8 March 2007.

If any member of the committee have any issues arising from the minutes of the meeting held on 8 March 2007 that they wish to raise at the meeting please inform the Chairman, Councillor Frank Ayers, and Bob Coe the Assistant Chief Executive (Policy and Performance) 24 hours in advance of the meeting.
6. MEETING ARRANGEMENTS

In accordance with the Overview and Scrutiny procedure rule 4.1 to agree the start time and meeting venues for the committee meetings for this municipal year. Currently the meetings start at 7.30pm and are held in the Council Chamber.

The Committee is scheduled to meet on:

4 September 2007
15 November 2007
3 June 2008
2 September 2008
4 March 2008
25 November 2008
7. CALL IN OF EXECUTIVE DECISIONS

No decisions have been called in for review.
8. OUTCOME OF THE COMMITTEE'S RECOMMENDATIONS TO THE EXECUTIVE

The Committee following a presentation from the Council’s Housing Options Manager on the Council’s housing waiting list system and the processes that needed to be followed recommended to the Executive that, following the Borough Council Elections in May 2007, a Members’ Seminar on the Council’s Housing Strategy be arranged with all Members of the Council being invited to attend. This seminar is being arranged to take place on 16 July 2007.
9. FINANCIAL ISSUES

To consider the attached reports of the Strategic Director (Support) on:

  1. Treasury Management Annual Report 2006/2007 (Word 60kb)
  2. Capital Budget Outturn Position - March 2007 (Word 51kb)
  3. Revenue Budget Outturn Position - March 2007 (Word 60kb)
  4. New Schemes Fund  Monitoring - March 2007 (Word 58kb)
10. TASK GROUP ARRANGEMENTS
(a) At the meeting of the committee held on 8 March 2007 it was noted that the Task Group set up to look at those Area Profiles relevant to the Borough in particular those relating to activities for teenagers and vandalism, graffiti and other deliberate damage to property and vehicles  was on going.

The report of the Lead Member to the Task Group, Councillor Mrs I. Napper is attached (Word 63kb).

(b) To note that the Chairman of the Committee had decided that a Task Group would be set up following the May elections to assist the Council in its implementation of the new framework of Good Corporate Governance. Members appointed to the Task Group would be members of this Committee and the Group would review the current Code of Corporate Governance with the support of the Head of Corporate Governance and Head of Financial Services.  A background report from the  Strategic Director (Support) is attached (Word 54kb).

(c) To consider the future of the Task Group set up to review the effectiveness of arrangements for security in parks.

(d) To consider whether or not to set up another Task Group and if so to identify the terms of reference for the Group.
11. CONTRACT MANAGEMENT

At the meeting of the committee held on 8 March 2007 the committee received an interim report from the Head of Corporate Governance on how contracts/agreements are processed and monitored and which included a list of the contracts currently held on the contract register.  A further report from the Head of Corporate Governance is attached (Word 47kb).
12. OVERVIEW AND SCRUTINY ARRANGEMENTS - IMPLICATIONS OF RECENT AND PROPOSED LEGISLATION: POLICE AND JUSTICE ACT 2006 AND LOCAL GOVERNMENT AND PUBLIC INVOLVEMENT IN HEALTH BILL

To consider the attached (Word 52kb) report of the Strategic Director (Support) giving an update on the provisions of new and proposed legislation affecting overview and scrutiny committees.
13. PERFORMANCE INDICATORS

The information on the Performance Indicators can be viewed on the Council’s web site at
http://www.spelthorne.gov.uk/pbview/book1/book.html.  (Please note that it may be necessary to change the link to the performance information on the Council’s web site if this is the case you will be notified of the change)

If any members of the committee have any specific issues relating to the performance information that they wish to be discussed at the meeting please inform the Chairman, Councillor F. Ayers, and Bob Coe, the Assistant Chief Executive (Policy and Performance) 24 hours in advance of the meeting with reasons for the request.
14. EXECUTIVE FORWARD PLAN

At the request of the Chairman, Councillor F. Ayers, to consider the current Executive Forward Plan

If any members of the committee have any issues contained in the Executive Forward Plan they wish to look at please inform the Chairman, Councillor F. Ayers, and Bob Coe, the Assistant Chief Executive (Policy and Performance) 24 hours in advance of the meeting with reasons for the request.  
15. COMMITTEE WORK PROGRAMME
The Committee is requested to consider the attached (Word 43kb) draft work programme, in particular to agree the issues to be considered at the next meeting.

If any members of the committee have any issues they wish to be considered for inclusion in the work programme please inform the Chairman, Councillor F. Ayers, and Bob Coe, the Assistant Chief Executive (Policy and Performance) 24 hours in advance of the meeting with reasons for the request.  
16. ANY OTHER BUSINESS
If any member wishes to raise an issue at the meeting could you please notify the Chairman 24 hours prior to the meeting, otherwise the request may not be accepted.