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Performance Management and Review Committee - 1 March 2005
Time: 7.30pm


Place: Council Chamber, Council Ofices, Knowle Green, Staines


AGENDA   


1 APOLOGIES
To receive any apologies for non attendance.
2 MINUTES
To confirm the minutes of the meeting held on 1 December 2004
3 MATTERS ARISING FROM THE MINUTES
To receive an up date on progress made with the following issues considered at the last meeting:
A MINUTE 328/04 - PRESENTATION ON BEST VALUE REVIEW OF YOUNG PEOPLE – At the last meeting the committee received a presentation from the Strategic Director (Community) on the outcome of the Best Value Review of Young People.  The Strategic Director (Community) will give a brief update on the progress made on the outcome of the review since the last meeting.
B OUTCOME OF THE COMMITTEE’S RECOMMENDATIONS TO THE EXECUTIVE
To note how the Executive at its meeting on 7 December 2004 responded to the Committee’s recommendations on the following topics

a. Annual Audit and Inspection Letter to Members 2003/2004 – supported the recommendation that the positive findings contained in the Annual Audit Letter to Members 2003/2004 be endorsed.
b. Task Group to look into progress made with the Best Value Review of Housing Services  - endorsed the findings of the Task Group contained in the report of the Chairman of the Task Group, Councillor E.K. Culnane.
c. Task Group to assist in shaping the way forward in Waste Management.  The Executive took account of the findings of the Task Group contained in the report of the Chairman of the Task Group Councillor J.D. Pinkerton, when considering a report from the Strategic Director (Community) on recycling and agreed that:
1. Extend the multi-material scheme across the Borough and allocate appropriate resources of £332.000 in 2005/2006.
2. Implement a green waste collection service across the Borough with effect from February 2005.
3. Authorise the Head of Environment and the Head of Direct Services to investigate potential options for increasing recycling to meet government targets and, in the longer term, to integrate the refuse and recycling collections [based on a proposed fortnightly service, subject to resolution 4 below], recognising the possible need for the purchase of appropriate containers.
4. Request that the Head of Environment and the Head of Direct Services (1) advise all Members of the Council on the costs of providing a weekly refuse and recycling collection, as compared to the costs of a fortnightly refuse and recycling collection and (2) circulate to all Executive Members the draft marketing and publicity plan for the launch of the green waste collection service early in 2005
The Chairman of the Committee will report further at the meeting
If any members of the committee have any issues arising from the minutes that they wish to raise at the meeting please inform the Chairman, Councillor F. Ayers, and Bob Coe the Assistant Chief Executive (Policy and Performance) 24 hours in advance of the meeting
4 DISCLOSURE OF INTERESTS
To receive any disclosure of interests from members in accordance with the Overview and Scrutiny Procedure Rules.
5 CALL IN OF EXECUTIVE DECISIONS
No decisions have been called in for review
6 UPDATE - HEALTH AND SAFETY IMPROVEMENT NOTICE - At the meeting of the committee held on 1 September 2004 members received details of the progress being made with meeting the actions planned to comply with the Health and Safety Improvement Notice issued by the HSE Inspector.  The HSE Inspector revisited the Council on 4 February 2005 and has confirmed that we have met all requirements of the Improvement Notice placed on us in April 2004
7 FINANCIAL ISSUES
To consider the attached report of the Strategic Director (Support) on General Fund Budget Monitoring
8 ANNUAL REVIEW OF THE CODE OF CORPORATE GOVERNANCE
To consider a report requesting that the annual review of the Council’s Corporate Governance be deferred until the new Head of Corporate Governance has been appointed.

9 PRESENTATION ON CLEAN, GREEN, SAFE AND ACTIVE BEST VALUE REVIEW
To receive a presentation from the Strategic Director (Community) on the outcome of the review.
10 TASK GROUP REPORTS
To consider the findings of the Task Group set up to look into the effectiveness of arrangements for security in Parks.  The report of the Chairman of the Task Group, Councillor Mrs C.L. Spencer.  
11 PEFORMANCE INDICATORS – QUARTERLY REPORT
To consider the quarterly progress report on Performance Indicators.  The report of the Assistant Chief Executive (Policy and Performance) is circulated under separate cover.
12 TASK GROUP ARRANGEMENTS
To consider whether or not to set up another Task Group and if so to identify the terms of reference for the Group.
13 COMMITTEE WORK PROGRAMME 2005/2006
The Committee is requested to consider the attached draft work programme for 2005/2006, in particular for the issues to be considered at the next meeting to be held on 1 June 2005
If any members of the committee have any issues they wish to be considered for inclusion in the work programme please inform the Chairman, Councillor F. Ayers, and Bob Coe, the Assistant Chief Executive (Policy and Performance) 24 hours in advance of the meeting with reasons for the request.
14 ANY OTHER BUSINESS
If any member wishes to raise an issue at the meeting could you please notify the Chairman 24 hours prior to the meeting, otherwise the request may not be accepted.