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Performance Management and Review Committee - 4 September 2007
Time: 7.30pm

Place: Council Chamber, Council Offices, Knowle Green, Staines

1. APOLOGIES

To receive any apologies for non attendance.
2. DISCLOSURES OF INTEREST

To receive any disclosure of interests from members in accordance with the Overview and Scrutiny Procedure Rules.
3. MINUTES  

To confirm the minutes of the meeting held on 12 June 2007 and the minutes of the extraordinary meeting held on 1 August 2007 (copy attached).  This extraordinary meeting was a ‘call-in’ meeting to consider the decision of the Executive made at the meeting held on 17 July 2007 on alternate weekly rubbish and recycling service.

If any members of the committee have any specific issues relating to the performance information that they wish to be discussed at the meeting please inform the Chairman, Councillor F. Ayers, and Bob Coe, the Assistant Chief Executive (Policy and Performance) 24 hours in advance of the meeting with reasons for the request.  
4. MATTERS ARISING FROM THE MINUTES  

At the meeting held on 12 June 2007 the Finance Officer agreed to circulate answers to several questions raised at the last meeting that he was unable to respond to at the meeting (Copy attached).  This information was sent to members via email as well as inviting members to seek any further clarification that they may require.  No additional queries regarding the responses to the questions have been raised.
5. CALL IN OF EXECUTIVE DECISION

No decisions have been called in for review
6. OUTCOME OF THE COMMITTEE’S RECOMMENDATIONS TO THE EXECUTIVE

The Committee recommendations were supported by the Executive including the request for a seminar on financial issues being arranged with all members being invited to attend.  The seminar will take place on 22 October 2007.
7. FINANCIAL ISSUES

To consider the attached reports of the Strategic Director (Support) on:

1. Capital Budget Monitoring as at end of July 2007

Appendix A1     (Pdf 11kb)
Appendix A2-A4   (Pdf 30kb)

2. Revenue Budget Monitoring as at end of July 2007

Appendix A  (Pdf 17kb)
Appendix B   (Pdf 39kb)
8. CURRENT TASK GROUPS

To receive, as necessary, updates on the work of the various Task Groups.
9. CONTRACT MANAGEMENT - UPDATE     

To consider the attached report from the Head of Corporate Governance on the progress made with the review of the procedures in place for contract management.
10. PERFORMANCE INDICATORS

The information on the Performance Indicators can be viewed on the Council’s web site at www.spelthorne.gov.uk/pbviews/library.html

If any members of the committee have any specific issues relating to the performance information that they wish to be discussed at the meeting please inform the Chairman, Councillor F. Ayers, and Bob Coe, the Assistant Chief Executive (Policy and Performance) 24 hours in advance of the meeting with reasons for the request.  
11. COMMITTEE WORK PROGRAMME     

The Committee is requested to consider the attached draft work programme, in particular to agree the issues to be considered at the next meeting.

If any members of the committee have any specific issues relating to the performance information that they wish to be discussed at the meeting please inform the Chairman, Councillor F. Ayers, and Bob Coe, the Assistant Chief Executive (Policy and Performance) 24 hours in advance of the meeting with reasons for the request.  
12. EXECUTIVE FORWARD PLAN       

At the request of the Chairman, Councillor F. Ayers, to consider the current Executive Forward Plan

If any members of the committee have any specific issues relating to the performance information that they wish to be discussed at the meeting please inform the Chairman, Councillor F. Ayers, and Bob Coe, the Assistant Chief Executive (Policy and Performance) 24 hours in advance of the meeting with reasons for the request.  
13. ANY OTHER BUSINESS

If any member wishes to raise an issue at the meeting could you please notify the Chairman 24 hours prior to the meeting, otherwise the request may not be accepted.

Joint Task Group – Outline Budget Strategy

To note that the Chairman has appointed Councillors Mrs I. Napper, D.L. McShane and M. Royer to serve on this joint Task Group.