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Performance Management and Review Committee - 1 December 2004
Time: 7.30pm


Place: Council Chamber, Council Ofices, Knowle Green, Staines


AGENDA   


1. APOLOGIES
To receive any apologies for non attendance.  To date apologies have been received from Councillor Mrs Ponton.
2 MINUTES
To confirm the minutes of the meeting held on 1 September 2004 (copy attached)
3 MATTERS ARISING FROM THE MINUTES
To receive a briefing note on progress made with the two issues raised at the last meeting. A briefing paper is attached.
If any members of the committee have any issues arising from the minutes that they wish to raise at the meeting please inform the Chairman, Councillor F. Ayers, and Bob Coe the Assistant Chief Executive (Policy and Performance) 24 hours in advance of the meeting.
4 DISCLOSURE OF INTERESTS
To receive any disclosure of interests from members in accordance with the Overview and Scrutiny Procedure Rules.
5 CALL IN OF EXECUTIVE DECISIONS
No decisions have been called in for review
6 EXTERNAL AUDITOR'S MANAGEMENT LETTER
To receive a presentation from, Andrew Lovett, a representative from the Council’s External Auditor, Baker Tilly, on the Auditor’s Management Letter 2003/2004 and to consider making any recommendations the Committee wishes to make on the Management Letter to the Executive.  The Management letter will follow under separate cover (attached)
7 FINANCIAL ISSUES
To consider the following financial issues:

a) Monitoring of New Schemes Fund
    Appendix A - New Schemes Fund - Analysis of Total Expenditure

b) General Fund Budget Monitoring - September 2004
8 TASK GROUP ARRANGEMENTS

a)  To consider the findings of the Task Group set up to look into the progress made with the Best Value Review of Housing Services.  The report of the Chairman of the Task Group attached.
b)  To consider the findings of the Task Group set up to assist in shaping the way forward in waste management. The report of the Chairman of the Task Group attached

Appendix : Presentation on Waste Management by Sandy Muirhead

c)  To request that the Task Group previously set up to review the effectiveness of arrangements for security in Parks be allowed to continue and meet in six months time.  The main reason is due to the delay in having the four PCSO’s in post and a further six months would enable an effective assessment of the situation to take place.
9 PRESENTATION ON BEST VALUE REVIEW OF YOUNG PEOPLE
Nigel Lynn the Strategic Director (Community) to provide members with details on the outcome of the Best Value Review of Young People.
Presentation on Improvement Plan Best Value for young people
10 PERFORMANCE INDICATORS - QUARTERLY REPORT
To consider the quarterly progress report on Performance Indicators.  The report of the Assistant Chief Executive (Policy and Performance) is attached.
11 ISSUES FOR FUTURE MEETINGS
If any members of the committee have any issues they wish to be considered for inclusion in the attached work programme please inform the Chairman, Councillor F. Ayers, and Bob Coe, the Assistant Chief Executive (Policy and Performance) 24 hours in advance of the meeting with reasons for the request.  Also to consider whether or not to set up another Task Group and to confirm the issue.

Please note that the Chairman will not accept any issues unless he has received notification 24 hours prior to the meeting.