Street Parties Terms And Conditions

General information

1. A Risk Assessment should be carried out and submitted with your application. For a small, local event a brief outline - to show that the organisers have considered the basic hazards and risks involved and how to minimise them - is sufficient. For larger events a professionally completed Risk Assessment may be necessary.
2. A Method Statement should be prepared and submitted with the application. This is simply the detail of when and how the road will be closed. For a small, local event a few sentences may suffice. For larger events professional advice may be required.
3. The organisers are also required to submit a traffic management plan with their application, showing type and positioning of all temporary signs and barriers. For a small, local event a simple map is usually sufficient. For larger events, a professionally produced plan may be required.
4. The organisers are required to consult all the residents and / or traders in the street likely to be affected by the event to ensure that there are no objections to the proposal. This is particularly important where the street concerned is a cul-de-sac. Organisers should consider that residents not taking part in the event nevertheless have a right to gain access to and from their own properties at all times. We may ask for evidence that such consultations have taken place.
5. You should take all possible precautions to ensure that noise from your event, including music, does not disturb the neighbourhood.
6. Organisers of street parties should be aware that they incur certain legal liabilities and may be personally liable in the event of an incident. It is therefore strongly recommended that organisers ensure that appropriate Public Liability insurance is in place prior to the street party commencing. This is the sole responsibility of the organisers and unfortunately the Council cannot be of assistance in this respect.

On receipt of an application for a temporary road closure, we will contact Surrey County Council and Surrey Police. Approval of the Temporary Road Closure Order is not guaranteed, and the Order cannot be processed until both Surrey County Council and the Police have confirmed they have no objections to the proposals. Restrictions may be required or advised by either Surrey County Council or the Police, particularly in relation to safety and traffic management, and the organisers will be required to comply with these requirements.

Temporary Road Closure Order made under the Town Police Clauses Act 1847 - Section 21

1. Consent for street closures will not normally be given over roads served by public service vehicles.
2. Road signs shall be erected indicating 'ROAD CLOSED' and, if necessary, an alternative route shown for traffic. In addition, barriers shall be erected to physically prevent traffic from entering the closed road. All such signs and barriers shall be approved temporary road signs manufactured and sited in accordance with The Traffic Signs Regulations and General Directions 2002. They are generally available from plant hire shops or dedicated traffic management firms. Spelthorne Borough Council, Surrey County Council or the Police will not provide them.
3. The event shall not be publicised by means of fly-posting on street furniture or elsewhere, and all advance publicity where required shall be by legal means only.
4. The organisers will be responsible for providing adequate supervision, stewardship and first-aid cover to ensure public safety for the event, but it should be noted that under no circumstances are stewards or marshals empowered or permitted to direct traffic.
5. Organisers of street parties should be aware that they incur certain legal liabilities and may be personally liable in the event of an incident. It is therefore strongly recommended that organisers ensure that appropriate Public Liability insurance is in place prior to the street party commencing. This is the sole responsibility of the organisers and unfortunately the Council cannot be of assistance in this respect.
6. No obstructions shall be placed on fire hydrants, and organisers should endeavour to maintain a "fire or access path" at least 3 metres wide along the area of the closure. There may be instances where this is not practical, and in such cases every effort should be made to ensure that easily moveable equipment is positioned over a similar area.
7. All signs, poles, table, chairs, trestles etc. shall be positioned at a safe distance from road junctions, garage entrances and vehicular accesses to properties, and be placed to allow adequate access for emergency vehicles. All such equipment should be removed before dark or, if the event carries on into the hours of darkness, shall be adequately lit.
8. Alcoholic drinks can be consumed at an event but they cannot be sold or purchased, including by the use of pre-purchased tickets unless the organiser has obtained a Premises Licence or a Temporary Events Notice.
9. No attachments shall be made to street lighting columns or other street furniture. The only exception to this is that the official closure notices may be fixed to lighting columns along the length of the closure a week in advance, and these shall be removed immediately after the event.
10. Bonfires and fireworks are prohibited on the public highway.
11. The organisers will be responsible for making good any damage to the highway, and for removing and disposing of all litter immediately after the event has finished.
12. Neither Spelthorne Borough Council nor Surrey County Council will be liable for any costs whatsoever arising from the event.