Privacy Notice Community Resilience

For the following purposes, Spelthorne Borough Council will be collecting personal details which may include your name, address and contact details (telephone number / email address).

• supporting you in developing a Community Resilience plan
• providing information to and training community resilience volunteers
• requesting assistance from volunteers to support emergency response

In order to comply with the Data Protection Act and the UK General Data Protection Regulation, Spelthorne Borough Council must provide you with the following information about the personal data you give to us:

• the Council is the data controller for this information
• the Council will use the data provided to support you in the implementation of your community resilience plan, to enable us to contact you in an emergency and to contact you with relevant information relating to community resilience
• your information may be shared with third parties including the Environment Agency, Surrey County Council, Applied Resilience and other emergency responders to enable them to support you in an emergency and request support from you where agreed
• the Council will keep your data for a maximum of 3 years after your last contact with us
• we have a public task requirement to collect this data, therefore if you do not provide this data the Council will not be able to support you in the implementation of your Community Resilience Plan
• for further information about how the Council uses your personal data, including your rights as a data subject, please see the back of this form
• if you have any direct enquiries, Spelthorne Borough Council's Data Protection Officer can be contacted  at data.protection@spelthorne.gov.uk

Further information

You have the following rights:

• you have the right to be informed via Privacy Notices such as this
• you have the right to request access to and to receive a copy of any information we hold about you (including in an electronic format) - to request a copy of this information you must make a subject access request in writing
• if you find that the information Spelthorne Borough Council holds about you is no longer accurate, you have the right to ask to have this corrected
• you have the right - under certain conditions - to ask us to erase your personal data
• you may request that Spelthorne Borough Council stops processing your personal data in relation to any council service (this may delay or prevent us delivering a service to you, we will seek to comply with your request but may be required to hold or process information to comply with our legal duties)

To exercise any of these rights contact the Data Protection Officer at data.protection@spelthorne.gov.uk.

You also have the right to make a complaint to the Information Commissioner's Office (ICO). This is an independent body responsible for making sure that organisations comply with Data Protection legislation.

The ICO will always expect you to have raised your concerns with us before submitting a complaint.