Privacy Notice Memorial Masons And Funeral Directors

Spelthorne Borough Council Whitehouse Depot, Kingston Road, Ashford, TW15 3SE, is the data controller in the context of the Data Protection Act 2018 and will be collecting your name, work address and contact details for the Burial Records.

• The Council is processing your personal information on the lawful basis of legitimate interests.
• It is in our interests to collect your information in order to organise and carry out council duties relating to internments and funerals. It is also in our interests to hold your details if there are any enquiries regarding the services received.
• Your information is sent to us by the funeral organiser, where you will then clarify and provide us information via an application form.
• The Council will keep your data for their Burial records in perpetuity (125 years) as advised by the Institute of Cemetery and Crematorium Management.  Written records will be kept for 6 years and then destroyed.

Your data is not subject to any automated processing, and will not be shared with third parties or outside the EU.

For further information about how the Council uses your personal data, including your rights as a data subject, please see below. 

If you have any direct enquiries, Spelthorne Borough Council's Data Protection Officer can be contacted at data.protection@spelthorne.gov.uk

Further information

You have the following rights:

• you have the right to be informed via Privacy Notices such as this,
• you have the right to request access to and to receive a copy of any information we hold about you (including in an electronic format) - to request a copy of this information you must make a subject access request in writing,
• if you find that the information Spelthorne Borough Council holds about you is no longer accurate, you have the right to ask to have this corrected,
• you have the right - under certain conditions - to ask us to erase your personal data,
• you may request that Spelthorne Borough Council stops processing your personal data in relation to any council service (this may delay or prevent us delivering a service to you, we will seek to comply with your request but may be required to hold or process information to comply with our legal duties). 

To exercise any of these rights contact the Data Protection Officer at data.protection@spelthorne.gov.uk.

You also have the right to make a complaint to the Information Commissioner's Office (ICO). This is an independent body responsible for making sure that organisations comply with Data Protection legislation.

The ICO will always expect you to have raised your concerns with us before submitting a complaint.