Privacy Notice - Biodiversity Volunteers

Volunteers play a crucial role in promoting biodiversity and carrying out environmental works across the borough. Managing volunteers means that Spelthorne Borough Council needs to process some personal data. Additionally, you may come to hold personal data yourself (e.g. your fellow volunteers' contact details). Where applicable, Spelthorne Borough Council expects you to treat these data in accordance with the Data Protection Act and General Data Protection Regulation.

Spelthorne Borough Council will collect your personal details in order to be able to support biodiversity works within Spelthorne and to help you as a volunteer.

In order to comply with the Data Protection Act and General Data Protection Regulation, Spelthorne Borough Council (SBC) must provide you with the following information about your personal data that we have.

The Council will use the data provided to:

• Help us plan our future work within the Spelthorne community
• Communicate with and provide support and assistance to volunteers
  • The Council will collect your personal data from you and from partner organisations and will be processing this data under the lawful basis of public task.
  • Your information may be shared within the Council.
  • Your information may also be shared in emergency situations with relevant organisations, or if there is any concern regarding the welfare of individuals.
  • The Council will keep your data for a maximum of 6 years after the last contact was made

Further information

You have the following rights:

• you have the right to be informed via Privacy Notices such as this,
• you have the right to request access to and to receive a copy of any information we hold about you (including in an electronic format) - to request a copy of this information you must make a subject access request in writing,
• if you find that the information Spelthorne Borough Council holds about you is no longer accurate, you have the right to ask to have this corrected,
• you have the right - under certain conditions - to ask us to erase your personal data,
• you may request that Spelthorne Borough Council stops processing your personal data in relation to any council service (this may delay or prevent us delivering a service to you, we will seek to comply with your request but may be required to hold or process information to comply with our legal duties).

If you have any direct enquiries or if you wish to exercise any of these rights contact the Data Protection Officer at data.protection@spelthorne.gov.uk.

You also have the right to make a complaint to the Information Commissioner's Office (ICO). This is an independent body responsible for making sure that organisations comply with Data Protection legislation.

The ICO will always expect you to have raised your concerns with us before submitting a complaint