Spelthorne Borough Council uses and stores imagery of people, buildings, events and other subjects to publicise and promote its work in supporting local people, improving the borough’s economy and enhancing our environment. This privacy notice explains how we collect, use, store, and protect those images.
- Spelthorne Borough Council is the data controller for the personal data in photos that we take. The council has a legitimate interest in being able to promote the authority using photography or videography.
- These photos may be used for the above purposes and may appear in our printed publications, on our website or on social media. Please note that once published on the internet and social media, we do not have control of the storage or use of the images. Also note that websites can be seen throughout the world, and not just in the United Kingdom, where UK law applies.
- The Council may share data with our communications and marketing teams, with local or regional media outlets, with other organisations involved in council-run events or with design or print agencies contracted to produce promotional materials.
- The Council will store the photos for three years from the date of collection. Although once published on the internet and social media, we do not have control of the deletion or use of images.
- The Council is based in the UK and stores its data within the European Union and/or the UK.
- We will not have control of the storage or use of images taken by the local press and media or other attendees at a public event.
You have the following rights:
- you have the right to be informed via Privacy Notices such as this,
- you have the right to request access to and to receive a copy of any information we hold about you (including in an electronic format) - to request a copy of this information you must make a subject access request in writing,
- if you find that the information SBC holds about you is no longer accurate, you have the right to ask to have this corrected,
- you have the right - under certain conditions - to ask us to erase your personal data,
- you may request that SBC stops processing your personal data in relation to any council service (this may delay or prevent us delivering a service to you, we will seek to comply with your request but may be required to hold or process information to comply with our legal duties).
To exercise any of these rights contact the Data Protection Officer at data.protection@spelthorne.gov.uk.
You also have the right to make a complaint to the Information Commissioner's Office (ICO). This is an independent body responsible for making sure that organisations comply with Data Protection legislation. The ICO will always expect you to have raised your concerns with us before submitting a complaint.